Share Access Securely
The Context
Antoine is the marketing manager at EcoStart. His intern, Lucas, needs to publish articles on the company's WordPress blog and access the email marketing tool. The problem: Antoine doesn't want to give him the admin password in plain text, especially since the internship only lasts 3 months.
The Problem Without SmartLink
- Sharing a password by email or Slack exposes credentials
- The intern knows the password even after leaving
- No simple way to revoke shared access
- Impossible to know who did what with the shared account
- The password must be changed every time a temporary collaborator leaves
With SmartLink
Step 1 — Add Applications to the Folder
Antoine adds WordPress and the email marketing tool to a SmartLink folder "Marketing — Interns".
Step 2 — Invite Lucas
Antoine adds Lucas as a member of the folder. Lucas sees the applications appear in his SmartLink dashboard.
Step 3 — Access Without Knowing the Password
When Lucas clicks on WordPress, SmartLink logs him in automatically. Lucas never sees or needs to know the password — the extension enters it for him. The password remains in the company vault, invisible.
Step 4 — End of Internship
On Lucas's last day, Antoine removes him from the folder with one click. Lucas immediately loses access to the applications. Since he never had the password, there's no need to change it.
What Changes
| Without SmartLink | With SmartLink |
|---|---|
| Password shared in plain text | Access without knowing the password |
| Revocation impossible without changing password | Access removed with one click |
| No traceability | Access tracked by user |
| Risk at every departure | Access instantly revoked |
Features Used
- 🔗 Application Sharing — Share access via folders
- 📁 Folder Management — Manage members and their access
- 🔑 Company Vault — Passwords invisible to the user